EMP201 Monthly Declaration

The EMP201 Submission is the monthly declaration to SARS of PAYE, UIF, SDL and the ETI claimed. za_local assembles it from the period's submitted salary slips so the figures tie back to payroll.

When

Monthly, after the payroll for the month is submitted and posted. SARS requires the EMP201 and payment by the 7th of the following month (or the preceding business day).

Step-by-step

1. Create the submission. Go to EMP201 Submission → New. Set the Company and the month/period.

2. Pull the figures. The submission gathers, from submitted salary slips in the period:

   • Total PAYE (employees' tax).
   • Total UIF (employee 1% + employer 1%).
   • Total SDL (1%).
   • Total ETI (za_monthly_eti), which reduces the PAYE payable to SARS.
   • Employee-level detail (gross remuneration, taxable income, PAYE, UIF, SDL, ETI).

3. Review against the report. Compare the totals to the EMP201 Report and to the ledger (PAYE Payable – SARS, UIF and SDL balances for the month). They should agree.

4. Confirm the ETI claim. ETI reduces the cash PAYE paid over: PAYE payable to SARS = total PAYE − total ETI (not below zero). Verify ETI only includes eligible employees and is within limits.

5. Submit / mark as filed. The submission records the declaration as your working paper. Capture the EMP201 on SARS eFiling and pay. za_local does not file electronically to SARS.

Readiness checks

The EMP201 will flag problems such as: the company PAYE reference number missing, salary slips for the period not yet submitted, or employees missing SARS payroll codes. Resolve these before treating the declaration as final.

Keep every month

EMP501 (the annual reconciliation) requires all twelve monthly EMP201 submissions. Create and retain one EMP201 per month, even for nil or small months, so year-end reconciliation is clean.

Next

At year-end you will produce employee IRP5 / IT3(a) Certificates and the EMP501 Annual Reconciliation.