Payroll Entry & Salary Slips

Payroll Entry is the batch that creates and manages salary slips for a period. This is the start of the monthly payroll run.

Pre-run checklist

All employees to be paid have a submitted Salary Structure Assignment with the correct Income Tax Slab for the tax year.
Statutory components are mapped in Payroll Settings.
The Payroll Period and Holiday List for the period exist.
New starters, terminations and pay changes for the month are captured.

Step-by-step

Create the Payroll Entry. Go to Payroll Entry → New. Set Company, Payroll Frequency (e.g. Monthly), Payroll Period, and the Start / End dates for the period.
Get Employees. Use the action to pull employees who have an active salary structure assignment for the period. Review the list; remove anyone who should not be paid this run.
Create Salary Slips. This generates one draft Salary Slip per employee. The SA engine calculates PAYE, UIF, SDL, ETI, medical credit and retirement treatment on each slip as it is created.
Review the slips before submitting — see Understanding the SA Salary Slip and the review checklist in Review, Submit & Post.

Payroll frequency

za_local supports per-employee payroll frequency (monthly, fortnightly, weekly) via the Employee Payroll Frequency configuration. Run a separate Payroll Entry per frequency, each with the matching period dates, so annualisation and statutory caps are applied correctly.

Off-cycle and individual slips

You can also create a single Salary Slip directly for an off-cycle payment (e.g. a correction or a final settlement). The same SA calculations apply. For terminations and lump sums, see Tax Directives & Final Settlements.

Common issues at this stage

No employees pulled — check that assignments are submitted and dated on/before the period, and that the company matches.
A slip is missing components — the employee's salary structure is missing earnings/deductions, or the structure is not assigned.
PAYE looks wrong — almost always the Income Tax Slab on the assignment is for the wrong tax year.

Understand what the engine computed: Understanding the SA Salary Slip.