Run a Monthly Payroll

Goal: generate salary slips for the month using a Payroll Entry. (Requires Frappe HR.)

Before you run

• New starters, leavers and pay changes for the month are captured.
• Each employee to be paid has a submitted Salary Structure Assignment with the correct Income Tax Slab for the tax year.
• The Payroll Period and Holiday List for the period exist.

Steps

1. New Payroll Entry. SA Payroll workspace → Payroll Entry → New.
2. Set the run. Choose Company, Payroll Frequency (e.g. Monthly), Payroll Period, and the Start / End dates.
3. Get Employees. Run the action to pull employees with an active assignment for the period. Review the list and remove anyone who shouldn't be paid this run.
4. Create Salary Slips. This generates one draft salary slip per employee. As each slip is created, the South African engine calculates PAYE, UIF, SDL, ETI, the medical tax credit and retirement treatment.
5. Review the slips before submitting — see Reviewing a Salary Slip.

Different pay frequencies

If you pay some staff weekly/fortnightly and others monthly, run a separate Payroll Entry per frequency with the matching period dates, so annualisation and statutory caps apply correctly.

Off-cycle / single payments

For a one-off (a correction, or a leaver's final pay) you can create a single Salary Slip directly. The same SA calculations apply. For terminations and lump sums, the directive/severance handling is in the practitioner guide → Tax Directives & Final Settlements.

Common issues

• No employees pulled → assignments aren't submitted, are dated after the period, or the company doesn't match.
• A slip is missing a component → the employee's salary structure is incomplete or not assigned.
• PAYE looks wrong → the Income Tax Slab on the assignment is for the wrong tax year.

Next

Check what the engine produced: Reviewing a Salary Slip.