Frappe HR
HR and South African payroll in one system
Frappe HR is open-source HR and payroll software. Cohenix adds South African payroll and labour compliance, implements it for you and supports your team.
Benefits
Why Frappe HR?
100% open source
Frappe HR is a 100% open-source HR & Payroll product, offering you complete transparency and flexibility. Backed by a community of over 20,000 developers and 180 partners, there will never be a struggle for solutions.
Affordable & inclusive
Say goodbye to overvalued SaaS solutions with inflated per-user pricing. With Frappe HR, your software expenses wouldn’t grow as your team grows. Deliver the best employee and HR experience with a product designed for everyone in the organisation.
Highly customisable
Configure and customise to your liking. Create reports, forms, custom fields, print formats, and change layouts on the fly.
Easy integrations
Cut ties with disparate payroll and accounting systems to save hours of reconciliation work. Frappe HR promises integrated accounting with ERPNext every step of the way. Integrate with biometric tools, banks, or any third-party software.
Powered by the low-code, no-code Frappe Framework
Frappe framework enables you to build your own forms, set up advanced approval workflows on any form, manage roles and permissions, set up notifications and reminders, and build reports and dashboards to meet all your needs.
All-in-one HR suite of products
Stop paying licensing fees for 10 different products. Manage all your HR and Payroll operations from one single dashboard and an easy-to-use mobile app. Right from recruitment to exits, managing rosters to payroll – we have got you covered.
Features
What Frappe HR has to offer you
Recruitment
Growth made easy: plan, publish, analyse, engage, evaluate and hire.
Employee lifecycle
From onboarding to exits, transfers to promotions, we've got your back every step of the way.
Shifts & attendance
Mobile check-ins, roster management, and auto attendance.
Leave management
Manage holidays, complex leave policies and encashments.
Expense management
Payout advances, streamline travel and expense accounting.
Performance management
Plan goals and KRAs, create appraisals and ensure continuous feedback to help employees grow.
Payroll
Map diverse pay structures, employee loans and run accurate payroll with integrated accounting.
Payroll & tax reports
PAYE, UIF, SDL and ETI on every salary slip, EMP201 and EMP501 returns and IRP5 certificates, through the Cohenix South African localisation.
Mobile app
Access Frappe HR from the convenience of your smartphone.
South African localisation
Payroll and labour compliance, built in
The Cohenix South African localisation adds the statutory layer Frappe HR needs here: PAYE, UIF, SDL and ETI calculations, EMP201 monthly returns and EMP501 reconciliations, IRP5 certificates, tax directives and final settlements, plus SETA, Employment Equity and skills reporting, and COIDA injury claims and annual returns. Cohenix is a division of EPI-USE, the group that localised and maintains 42 SAP Payroll country versions.
Got any questions?
Frequently asked questions
How does Frappe HR compare to traditional HRMS solutions in terms of cost and flexibility?
Frappe HR is an open-source HR management software, which means you avoid expensive license fees and vendor lock-in which is typical of proprietary HRMS solutions. You can self-host or opt for a managed cloud, keeping costs predictable and under your control. Frappe HR is also built on Frappe Framework, making it easy to customise workflows, forms, reports, and permissions to suit your HR policies.
Does Frappe HR support remote and hybrid workforce management?
Yes, Frappe HR is designed to help you manage a distributed workforce efficiently. Employees can check in remotely, request leave, submit timesheets, and view their information through the web-based system or mobile-friendly web app. Managers can approve requests, track attendance, and monitor productivity from anywhere, making it ideal for remote and hybrid teams.
How customisable is Frappe HR compared to other HR software?
Frappe HR offers a high level of customisation out of the box. You can create custom fields, forms, workflows, and multi-level approvals without writing code. You can also automate HR processes, define complex leave and attendance rules, set up your own appraisal cycles, and tailor employee records to fit your organisational needs. This is one of the key advantages of Frappe HR over legacy HRMS software.
Is Frappe HR suitable for enterprises or small businesses?
Frappe HR is built to scale with your organisation. Small businesses can start with just the core modules they need, such as Leave, Attendance, Payroll, etc. As your team grows, you can expand into Performance Management, Recruitment, Employee Lifecycle Management, etc. The modular and scalable architecture with multi-company capabilities make Frappe HR equally suitable for enterprises with thousands of employees.
Can I integrate Frappe HR with my existing ERP or accounting system?
Frappe HR is part of the Frappe ecosystem and integrates seamlessly with ERPNext, providing a unified interface for HR, Payroll and Accounting. For businesses already using other ERP or accounting systems, Frappe HR offers REST APIs and webhook support, allowing you to connect it to external software. This ensures that Frappe HR works harmoniously with your existing tech stack.
What kind of reports and analytics does Frappe HR provide for decision making?
Frappe HR provides a rich set of standard reports to track key HR metrics, including employee headcount, leave balances, attendance trends, payroll summaries, and appraisal results. HR managers can also build custom reports or dashboards. These tools give you actionable insights for workforce planning, performance tracking, and compliance, enabling more informed HR decisions.
How secure is employee data stored in Frappe HR?
Frappe HR comes with several data privacy and security measures. You can define user roles and granular permissions to control access to sensitive employee records. Audit logs and activity trails help you monitor changes and maintain accountability. If you host on Frappe Cloud, you benefit from enterprise-grade security, regular backups, and encrypted communication. For self-hosted deployments, you retain full control of your infrastructure, allowing you to enforce your own compliance and security measures.
Does Frappe HR include employee self-service and mobile access features?
Yes, Frappe HR includes a robust employee self-service portal (ESS) where employees can update their profiles, request leave, view attendance, download payslips, and submit timesheets on their own. The system is mobile-friendly – employees and managers can access it on the go from any device.
What support and training does Cohenix provide?
Cohenix implements Frappe HR and the South African payroll localisation, trains your HR and payroll team and supports you after go-live. Your team also gets our user guide for monthly payroll, EMP201 and year-end IRP5 and EMP501. Ask us which support option fits your business.
