---
title: "Pay Employees & Distribute Payslips"
space: "SA End-User Guide"
url: "https://product.cohenix.cloud/sa-user-guide/running-payroll/pay-employees"
updated: "2026-06-14"
---

# Pay Employees & Distribute Payslips

**Goal:** submit the payroll, post it to the accounts, pay staff by EFT, and send payslips.

## 1. Submit the slips and the Payroll Entry

1. With the draft slips reviewed, **submit** each Salary Slip (or use the Payroll Entry's submit action for the batch).
2. **Submit the Payroll Entry.** This posts the accounting entries — earnings, the statutory liabilities (PAYE, UIF, SDL), other deductions, and net pay to **Payroll Payable**.

## 2. Check the posting

- Open the **General Ledger** for the period and confirm the payroll accounts balance.
- **PAYE Payable – SARS** should equal the month's total PAYE (this becomes your EMP201 PAYE).
- **Payroll Payable** should equal total net pay (this is what you pay out).

## 3. Generate the bank payment file (EFT)

The localisation can produce a bank payment file from the submitted Payroll Entry (Standard Bank and FNB formats; other banks prepared manually).

- From the Payroll Entry, run the EFT export and choose your **bank format**.
- Download the file and upload it to your banking portal.
- The total in the file should equal the **Payroll Payable** amount from the posting.

> Employees must have valid banking details and not be marked *Not Paid Electronically* to be included. Access to generate the file requires permission on the Payroll Entry, since it contains banking details and net pay.

## 4. Distribute payslips

Print or email the **SA Salary Slip** print format to each employee. It reflects the SA earnings, deductions, employer contributions and statutory figures.

## Corrections

If you find an error after submitting, **cancel and amend** the salary slip (and re-post if needed) rather than editing posted data. Posted documents can't be deleted, by design.

## Next

Declare the month to SARS: [Submit the Monthly EMP201](emp201-monthly).